Doculite.kz Updated to Version 3.0

1. A new Doculite Business plan has been added, which is an extended and updated version of the Doculite Pro plan. Doculite Business allows for the automation of internal processes and enables the service to be used as a full-fledged electronic document management system.

Doculite Business includes even more features, namely: 

• Increased number of users – up to 30 in one company; 
• Access restrictions by groups, roles, and users;
• Internal document approval;
• Document exchange with government agencies via forwarding;
• Document exchange with foreign counterparties;
• Sending documents to unregistered users via email and SMS;
• Verification of the authenticity of electronic signatures on the ezSigner service (JSC "NIT").

Detailed information about the new plan is available on our website.

2. Access rights restrictions have been implemented: 

• By roles: the author sees all their documents, the approver sees documents where they are designated as approver, the signer sees documents where they are designated as signer, etc.
• By groups: the user belongs to one or more groups and has access to certain types of documents according to the settings. Groups are configured by the Administrator.
• Upon registration, new users are by default added to all groups.
• Access is granted at the moment of opening the document according to groups and roles.
• The "Documents" module has been renamed to "All Documents", which displays all documents according to access groups.
• An "Notify" action has been added, which provides access to the document for other users.
• When adding or removing an employee from/to groups, the display of incoming documents in the "My Documents" - "In Progress" - "Incoming" section is automatically changed. For example, if a contract arrives, and a new user is added to the "Responsible for Contracts" group, then this user will see the contract in the "My Documents" - "In Progress" - "Incoming" section.

3. The "Payment" section has been improved:

• The tariff is charged for all registered users of the organization for a unified term, with a minimum subscription period of 6 months.
• Cloud volume is charged monthly based on the number of users.  
• When purchasing tariffs for additional users without extending the term, the duration of their tariffs will equal the duration of the tariffs for current users.
• When purchasing tariffs for additional users with an extended term, the term will be extended from the expiration date of the current tariffs for both current and new users.  
• The option to purchase an additional service – Additional cloud volume +500 MB per organization has been added.
• On the payment page, the option to download a package of documents for concluding a contract on the Public Procurement Portal has been added, which includes: commercial proposal, technical specification, and author documents.
• On the payment page, a breakdown of the calculation of the purchased Doculite Business tariffs and additional services has been added.

4. The structure of the User Profile has been changed, with the addition of the "My Profile" and "My Organization" sections. 

5. When sending contracts to unregistered users via email and SMS, the recipient has been given the option to sign contracts with an electronic signature without registration.  

6. The ability to redirect documents between the accounts of an individual and an individual entrepreneur of the same user has been implemented.

7. For new users, a graphic slider with information about the main functionality of the Doculite.kz service has been added upon first login.

8. Adaptive layout for mobile devices for document status tracking functionality has been implemented.

9. A "Assign Responsible" button has been added at the "Incoming" stage in Incoming Documents and Requests.

10. A "Change Responsible" button has been added at the "In Progress" stage in Requests and in Requests with Egov, available for the "Office" group.

11. The "Add/Delete Approver" action has been improved, available only for those users who have not yet approved the document.